Data collection, use and storage
Contact information for participants must be collected prior to the intervention starting, including full name, address, email address, telephone number and SBI number.
The contact information will be shared with Defra/RPA and an external evaluator before the support is provided for the following reasons:
To ensure there is no dual funding for individual participants across different projects. As stated above, you may only join one project under the Future Farming Resilience Fund banner between August 2021 and February 2022.
To perform a small percentage of dip-checks, to ensure participants have received the support providers (i.e., Ricardo) have reported.
To enable the external evaluator to independently evaluate the interim phase.
Defra will be informed of all activities that you have participated in within the project and may ask for feedback on which you have found most useful and any reasoning why.
Demographic information will need to be collected for all beneficiaries of the scheme, including age, sex, geographical location, farm type (e.g., arable, dairy), farmer status (e.g., owner occupier, tenant), if farming is main occupation (full-time, part-time), number of employees on farm and how many years farming.
Demographic information will be reported back to Defra in an anonymised and aggregated manner to accompany the Interim and Final evaluation reports.
For the purpose of sharing demographic information anonymously with Defra, we will provide each business with a unique ID number. This number will link your monitoring data to your demographic information including the region where you work and the make-up of your farm. However, all answers will be completely anonymous, and you will not be identifiable from your ID number. As the Ricardo Future Farming Resilience Fund Project is funded by Defra, all monitoring and evaluation data will be shared with them. Your unique ID will be provided to you electronically using the email address you have provided within the registration form
Ricardo will need to share the contact and demographic information for those participating in the one-to-one Resilience audits with Andersons and the Environmental Sustainability audits with appropriate advisor, who will deliver the on-farm support under this project. Please note that this will not be anonymised because the information will feed into your one to one support review.
Personalised resilience audit reports & environmental sustainability audit reports will be provided to each business that participates in the one to one support. This will be produced by your named adviser and will be subject to checks prior to issue for quality assurance purposes.
Ricardo will need to collect data to evidence the Future Farming Resilience Fund outcomes and are required by Defra to collect this for all beneficiaries before and after your participation within the intervention. This will be collected through the registration form and a final survey that will be issued to you once your support has been completed, or at the end of the programme in 2025 . This is to help understand the impact of the Future Farming Resilience Fund. The metrics that have to be collected are provided in annex 1 at the end of the document.
Ricardo will collect feedback forms following each activity that you participant in, to monitor the success of the activity, for quality assurance (QA) purposes and continuous improvement of our services. Any data reported back to Defra will be in an anonymised and aggregated manner to accompany the Interim and Final evaluation reports.
The Ricardo project manager will ensure that data received is managed and stored securely, and in accordance with General Data Protection Regulations (GDPR). Data will be stored until 31 December 2022 for the purposes of administering this project. The Ricardo Privacy Policy can be found here -
https://ricardo.com/privacy-notice
The results from this programme are of vital importance in understanding what support is effective in helping farmers through the agricultural transition. However, taking part is voluntary and you can withdraw from the project at any time and your data will be destroyed.
It is likely that Defra, or a third party, will get back in touch with you over the next year for research purposes if you agree.